Many people end up at a particular point in their life looking for a task management software to greatly help them refocus and keep their finger tips about what is important. Task management products organize, schedule and make sure that tasks get done promptly. On short it could boost your productivity. By being better organized and much more focused on what you have to do, you save time and reduce stress.

Good task and project management software was difficult to find a couple of years ago when individuals were using Outlook. Nowadays productivity has become almost an obsession of geeks everywhere, therefore the increasing request for such tools generated a large base of good task and project management solutions. There are a great number of choices to help manage the tasks, which range from standalone applications to web-based services.

Exactly what are users looking for?

Most of them are actually looking for a personal organizer application to put some order within their busy and messy life. “Initially, I somehow were able to keep everything in my head. Then, as I began to take on more projects, I realized that I needed an activity management system to keep me organized and focused.” says Deborah Woehr a freelance researcher and writer. These personal organizers generally take the form of the so called “TO ACCOMPLISH List” applications where users develop a list of tasks for which they set a start date, some deadlines and a priority – something very easy.

AI Productivity App Getting Things Done (GTD) methodology

A lot of the to-do-list applications these days adopt, to 1 degree or another, the GTD method of task management according to the work-life management system by David Allen that delivers concrete solutions for transforming overwhelm and uncertainty into an integrated system of stress free productivity. Apps vary as to how tightly or loosely bound to GTD they’re. The issue, though, with To Do lists and personal organizers is which are only good for your work. Task management or task tracking software is a lot more than only a to-do list. In a small business a lot of the tasks are collaborative and require multiple associates to satisfy several tasks within a project. In cases like this you need a credit card applicatoin where assignments could be made, all tasks could possibly be tracked, and completed work could possibly be archived. That is a true task management tool. Users sometimes need to manage multiple projects and delegate work to resources, schedule tasks in time or even create plans. It is a further step to an upper level: project management or project planning software.

Why do we are in need of an activity management application?

Each day we spend more often than not on urgent but low priority tasks as the most significant ones get delayed until a later date. Unfortunately, that “another day” might never arrive. The famous Pareto principle of 80/20 rule applies here: 80% of most important work gets completed in the event that you try to figure out the 20% of high priority tasks. Basically an effective task management software must provide you with the best way to get these top 20% of important tasks for a effective project management process. This is the significant problem with task management applications: they might need an excessive amount of effort on users part. It is easy to spend too much time on organization, rather than enough on getting things done. Too many apps spoil the productivity. Task management apps should flow, should make with them easier than writng down things on a piece of paper.

Benefits of an activity management tool

allows you to organize, assign and prioritize tasks

enables you to establish goals and milestones also to manage deadlines

no need to remember all tasks and more productivity using reminders

entire work integration, effort delegation for increased efficiency and reduced costs

the break down of complex tasks into smaller deliverables that could be controlled with minor difficulty

A task management software is an essential component for organizational and business operations and may make managing the project simpler.